I received many questions as to will Employee Get 9 or 10 Earned Leaves during a Calendar Year. The question related to the employees of vacational department or the employees having summer, spring, or winter vacation. Most of the employees in this category are teachers of schools, colleges, or universities. Let’s look into the matter of earning holidays for such kind of employees.

The employees who don’t avail of summer, winter, and spring vacation perform whole of the year duty, so they get 48 days leave in a calendar year 4 leaves per month.

 

9 or 10 Earned Leaves During a Calendar Year

 

Now come to the main question of earning holidays for vocational staff during a year. Some of the employees say that the accounts offices are granting those 9 leaves per annum; however, there were a reasonable number of employees who said they got 10 earned leaves per annum.

Rule of Counting of Leaves

 

As per the ESTA CODE, the employee of a vacational department gets one earned leave during a full calendar month.

 

Calendar Month and Full Calendar Month

 

A calendar month here means within a particular month i.e January, February, March, April, May, June, July, August, September, October, November, or December.

 

Example 1:

 

If the employee starts his/her duty with effect from 17^th Aug 2022 to 15^th September 2022, we shall not take it as one month even though the total number of duties is 15 days in Aug and 15 days in September hence the total 30 days of duty. During this period the employee will not get even a single leave due to the reason below of a full calendar month.

 

Full Calendar Month

 

A full calendar month consists of a minimum of 16 days of duty in any month of the year. If the employee has 15 days of duty or less we shall ignore it and the employee is not eligible for earned leave during that month. In the above example, the employee neither performed 16 days or more duty in Aug nor in September.

 

Example 2:

 

Suppose an employee performed duty with effect from 16^th Aug to 3^rd September, we shall count one leave to be credited into the employee’s leave account, through during this period the employees performed only 18 days of duty only. But he performed 16 days of duty in a calendar month i.e August.

 

For You More: payment of allowances during earned leave

 

When Employees Get credited 9 Leaves or 10 Leaves?

 

Keeping in view the above rulings/facts we can easily conclude when we calculate 9 leaves and when 10. To illustrate in a well way we shall take here the example of a school teacher leave crediting.

 

Example of Leave Crediting of a School Teacher

 

Suppose in a calendar year, Punjab Government announced holidays as per the following schedule:

• Summer Vacation 2022 in Punjab Schools: 10^th June 2022 to 15^th Aug 2022
• Winter Holidays: 22^nd Dec 2022 to 5^th Feb 2023

 

Here in the above example, the employee performed duty for 10 months as under:

 

• January 2022 = 1 F.C.M (Full Calendar Month)
• February 2022 = 1 F.C.M
• March 2022 = 1 F.C.M
• April 2022 = 1 F.C.M
• May 2022 = 1 F.C.M
• June 2022 = 0 F.C.M (Only 10 days duty so less than 16 days duty)
• July 2022 = 0 F.C.M
• August 2022 = 1 month (performed 16 days of duty wef 16^th Aug 2022 to 31^st Aug 2022)
• September 2022 = 1 F.C.M
• October 2022 = 1 F.C.M
• November 2022 = F.C.M
• December 2022 = 1 F.C.M (Performed 21 days duty with effect from 1^st December 2022 to 21^st December 2022)

 

Tabulated Form of the Leave Crediting Example

 

Sr. No	Month	Duty Days	F.C. M	Remarks
1	January 2022	31 days	1 F.C.M
2	February 2022	29 days	1 F.C.M
3	March 2022	31 days	1 F.C.M
4	April 2022	30 Days	1 F.C.M
5	May 2022	31 days	1 F.C.M
6	June 2022	10 day	0 F.C.M	Only 9 days of duty so less than 16 days of duty in a calendar month
7	July 2022	0 days	0 F.C.M
8	August 2022	16 days	1 F.C.M	performed 16 days of duty in a calendar month wef 16th Aug 2022 to 31st Aug 2022
9	September 2022	30 days	1 F.C.M
10	October 2022	31 days	1 F.C.M
11	November 2022	30 days	1 F.C.M
12	December 2022	21 days	1 F.C.M	Performed 21 days of duty in a calendar month with effect from 1st December 2022 to 21st December 2022
	Total F.C.M		10 F.C.M

As the employee got 10 F.C.M so he will get credited 10 leaves in his leave account in that year.

 

You may also like: Combination of Casual Leave with Holidays

 

9 Leaves in a Calendar Year

 

Suppose the Government announced summer vacation with effect from 10^th June 2022 to 16^th August 2022. In this situation, in August 2022, the employee performed only 15 days of duty so there is no full calendar month duty. For a full calendar month you know there needs 16 days or more duty. In the above example, the employee will get 9 leaves credit into his leave account during that year.

 

Correction in Leave Account

 

After reading the details of 9 or 10 Earned Leaves During a Calendar Year, the employees have fully aware of the rulings. Now Keeping in view the above discussion, the employees who have leave accounts with 9 leaves credited in a financial year can check the reality of these 9 leaves crediting. If they had the right to 10 leaves instead of 9 leaves then they should get corrected their leave accounts. As even a single leave in the leave account of such employees has great financial value. These leaves will support them financially in leave encashment and leave preparatory to retirement (LPR). If they get Leave encashment, they will get paid for each leave but a maximum of 365 days of leave.